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Before the Conference

When will I be notified regarding the status of my proposal?

You will receive an email notification regarding the status of your proposal in March.

Do I need to make my own travel and hotel reservations? 

Yes, you will need to make your own travel and hotel arrangements. Please book your hotel before the deadline to ensure the conference rate. Group blocks fill quickly. Visit the Venue page for information about the conference hotel. A link to make your reservation will be in your registration confirmation email. If you are an invited member of the Advanced Placement Development Committee, please contact us at [email protected] for detailed booking instructions.

Will I need to register for the conference? 

Yes. All presenters and copresenters must register and pay for the conference in order to present. The College Board offers a discounted conference registration rate to all educators presenting at its events. An early registration discount will also be available to you in addition to your presenter discount if you register before the early deadline. The presenter discount cannot be combined with any other discounts.

May I bring family or colleagues with me? 

Certainly, however only those who have registered for the conference will be permitted to attend most conference functions. Companion tickets may be purchased for meals and some plenary events during registration or at the conference.

How should I prepare to deliver my session? 

Aim for engaging attendees as active participants and avoid lecturing for the full session. Participants have indicated each year in our surveys that the best sessions they attended were the ones where activities and participation were a big component. In addition to these tips, it is suggested that you rehearse your presentation and time yourself. Be sure to leave time at the end for Q&A.

Will I be given a PowerPoint template to use? 

You will be sent a template with full conference branding. Use of the template is suggested for uniformity, but not required.

Can I share my handouts with conference attendees?

Yes – PowerPoint slides and handouts that you share will be provided to attendees after the conference. If you’d like them to use your handouts during your session you must bring your own copies.

During the Conference

When I arrive at the event, do I need to officially check in? 

Yes. Be sure to check in at the Presenter Registration desk at the conference to receive your name badge and conference program, and to ask any last-minute questions you may have about your upcoming presentation. Checking in with the registration desk also lets our event planners know that you’ve arrived.

What audiovisual equipment do you provide for a standard session or workshop? 

Presenters have access to a projector, screen, speakers, and standard VGA cables for a PC laptop. You must bring your own laptop, as well as your own connectors if you plan to use a Mac computer. If you feel that you'll have additional AV needs for your session, let your College Board liaison know.

Do I need to bring my own handouts or will they be printed for me? 

You will need to bring your own handouts. You’ll be sent an estimate of attendees several weeks before the conference. Should you need more handouts after your presentation starts, runners are on-site for copying needs. You may want to consider digital access to your handouts if your session will require immediate access to your handouts—perhaps Dropbox, Google Drive, or some other file/document sharing platform. 

How many handouts should I prepare for my session? 

An estimate based on numbers of registered attendees will be sent to you in June. You will be responsible for duplicating your own handouts and bringing them to the conference.

What should I do if I run out of handouts during my session? 

Please be sure to prepare for the number of attendees we estimate for your session. If you run out of handouts during the session, ask an AV runner (available in the halls of the conference venue) to make additional copies for you. 

How early can I arrive to check on my session room? 

As early as 15 minutes before your session. Please try to arrive no later than 10 minutes before your session is scheduled to start.

How are the rooms set up during the main conference? 

All session rooms are set theater style (chairs in a row) based on the capacity of the room, plus a head table with seats for presenters. No exceptions can be made.

Will someone be available to help me if I need help in my session room? 

Absolutely. Session monitors are assigned to each session, and our AV support team will check with each presenter before their session. Both session monitors and AV support will be available and walking the halls of the venues to ensure that all your needs are met. Flag one of them down and ask for their assistance.

Can I deviate from my original proposal description? 

No. Participants will expect the topic to be the same as what we have displayed in our program and generally dislike surprise changes in content.

After the Conference

Will you post my presentation on the event website after the event? 

Yes – PowerPoint slides and handouts that you share will be provided to attendees after the conference.

Will the conference program be available online after the conference? 

Yes, it will be on the website until registration opens for the next year’s conference.

How soon after the conference can I submit a proposal for next year? 

We typically begin accepting proposals for the next year's conference approximately three weeks after the current conference has ended. 

If you have a question about presenting that isn't answered here, contact us at [email protected]

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